How it works
From company data to the delivered document. On every channel, automatically.
A single process for creating, distributing and controlling all business documents.
Data acquisition
The necessary data is automatically extracted from company systems (ERP, CRM, management)
Composition of the document
The document is automatically generated with layout, content and format adapted to the context
Channel selection
The platform selects the most appropriate sending channel (email, PEC/REM, SMS, portal, EDI, e-Invoicing, paper)
Shipping and distribution
The document is delivered to the recipient through the selected channel, automatically and tracked
Delivery tracking
Each shipment is monitored with confirmation of receipt and automatic management of non-deliveries
Archiving and auditing
The documents sent are archived with complete evidence of the flow, which can be consulted for audits and controls
Functionality
From company data to the delivered document
Creation, distribution and tracking of company documents on every channel, automatically and centrally.
End-to-end approach
Automate the lifecycle of business documents with a service that governs their creation, distribution and sending. Documents become part of a traceable and automated process, regardless of the format and context of use.
- Automatic generation and distribution of documents starting from company data
- Smoothly manage large volumes of data and documents
- End-to-end traceability of the document flow
Incoming and outgoing multi-channel
Receive and distribute documents across multiple channels while maintaining a single, governed process. The platform natively supports emails, certified communications (PEC, REM), SMS, EDI, digital portals and integrations with external systems.
- Freedom to choose the most suitable channel for each context
- Full automation of the process
- Reduction of errors due to management on multiple instruments
Document composition
Automatically create clear, distribution-ready documents from company data, adapting content, layout and format to the context and sending channel.
- Consistency between data, content and document format
- Automatic adaptation of the document to the distribution channel
Centralized control
It centralizes the distribution of documents in a single control point, overcoming the fragmentation between offices, tools and responsibilities. The process becomes easier to govern, monitor and optimize over time.
- Elimination of operational silos and local management
- Greater control over flows, states and responsibilities
The comparison
Without vs. with our platform
Traditional management
Today
Manual composition of documents
Each document is prepared by hand, with the risk of errors and inconsistencies.
Fragmented sending on different channels
Email, PEC, paper mail managed by separate teams and tools without unified visibility.
No structured confirmation of receipt
It is impossible to know if the document was delivered correctly without manual checks.
Local management and operational silos
Each office or BU manages its own documents independently, without central governance.
High costs and not very scalable
More documents mean more resources, more tools and more risk of errors.
With Digital Technologies
Tomorrow
Automatic generation
Documents generated from company data, with layout and content adapted to the context.
Centralized multi-channel distribution
A single process for all channels, with end-to-end traceability and control.
Automatic tracking
Delivery confirmation and management of non-deliveries included in the flow.
Centralized control
A single point of governance on flows, states and responsibilities, eliminating fragmentation.
Scalable and cost-effective
Increasing volumes managed with the same automated process, without proportional increase in costs.
Benefits
A more reliable company closer to partners and customers
With our document distribution service, document management becomes a reliable and consistent process in every interaction. Correct documents, delivered on time and through the right channels strengthen the quality of the service.
More productivity, less routine
By freeing people from routine, low-value tasks, the service improves team productivity and helps reduce dissatisfaction related to repetitive tasks.
Reduction of errors and operational inefficiencies
The automation of document flows eliminates many of the manual activities responsible for errors, delays and rework. The process becomes smoother, more reliable and predictable.
Growing reputation
Timely, consistent and traceable document distribution strengthens the company’s perceived reliability. Partners, customers and suppliers receive correct information, within the expected times and channels.
Resources
Insights and thought leadership
AI Agents in P2P, O2C and Supply Chain: from strategy to concrete results
Beyond theory: how AI Agents generate value, from invoice reconciliation to supplier qualification.
The EMEA e-invoicing landscape 2026–2030: what you need to know
Between ViDA, national rollouts and new obligations outside the EU: how to navigate the EMEA e-invoicing landscape.
AI Agents: how to automate finance processes and support CFO decisions
Intelligent automation to free up time and accelerate the CFO's strategic choices.
Contact us
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FAQ
Frequently asked questions
Everything you need to know about the solution